Why do you need a Visitor Management System?
A Visitor Management System (VMS) is essential for organizations to enhance security, streamline operations and improve visitor experiences. It tracks and monitors visitors in real time, ensuring only authorized individuals enter the premises. Automating the check-in process reduces manual paperwork, saving time for both visitors and staff. It also helps maintain accurate visitor logs for auditing and compliance, while offering better data privacy than traditional systems.
In case of emergencies, a VMS identifies who is on-site, aiding evacuation efforts. Additionally, it can integrate with access control systems, restricting entry to specific areas based on visitor type. Overall, a VMS improves operational efficiency and leaves a positive impression on visitors.
The applications of Visitor Management system
Benefits of Visitor Management at School
- Allows users to download child abusers, sexual predator registries & validates the visitor information against it.
- Prevents entry of already logged Offenders.
- Ensures that every child is only entrusted to the appropriate parent or guardian.
- Only authorized visitors are allowed inside premises.
- Prevents incidents of School Violence.
- Ensures safe evacuation of the kids at times of Emergency like fire, floods or terrorist attack.
Why do you need Visitor Management at Hospitals?
- Prevents the incidents of newborn babies lifting from hospitals and also unintentional swapping of babies.
- Prevents theft/loss of medical supplies, hospital instruments, drugs or sensitive patient information.
- Maintains the balances between providing broad access to patients and at the same time ensuring the safety and privacy of patients and visitors.
- Maintains a repository of patient's visitor for future reference.
Secure your Manufacturing plant with Visitor Management
- Based on the purpose of visit, access to the visitor is provided only to specific zones to ensure safety of critical & sensitive manufacturing data.
- In case of emergency, health and safety personnel can use the system and provide alerts to all checked- in visitors and employees via SMS / email to ensure safe evacuation.
- Precision tracking of employee working hours, utilization of Organization Vehicle.
- Efficiently tracks the Inward / Outward movement of Materials through effective DC tracking.
- Visitor data can be saved and retrieved for future reference & use.
Visitor Management finds inroads into Police Station
- Helps senior officers keep a tab on the activities in the police stations under their control.
- All activities and complaints registerd are digitally captured ensuring action from related police officals.
- Eliminates inaction and delyas in attending complaints submitted.
Visitor Management for Safe Apartment Complex
- Captures contact details of visitors to the premise, stores the data along with their photos and enables effective monitoring of their movement.
- Visitor information can be validated against the details of impostors & offenders registered at the local police stations, prevents the entry of known offenders in to the complex.
- Eliminates incidents of theft of goods, water, diesel, etc., through complete scanning and data capture at the security gate. In case of an untoward incident this recorded data ensures quick and easy location of the culprit.
- Residents can obtain real time notifications of visitors coming to meet them and this information can be passed on to them through Mobile Phone, even if Intercom is down!
- Residents can immediately intimate the security, neighbours at times of emergencies and get immediate help.
- Helps to maintain the accurate attendance of the maintenance staff (electrician, plumber), association staff, and resident’s helpers (Cook, Maid, Nanny, Driver).
- Securities operate easily without having to carry the huge manual registers, and get the job done with just the application in PC or as a mobile App.
- Efficiently tracks the movement of vehicles in & out of the premises including water tankers, movers & packers.
- Ensures the safety of residents especially that of children who can freely move around the complex without any fear.